If the original data source file has been modified, you can update the embed copy manually this will not update automatically.ĭata merge will generate preflight errors and warnings if the external data source has been modified. Once added, the source will be remembered the next time you open your document. When you add an external data source to your document it will be embedded in your file. On merging, Publisher will generate the multiple spreads for as many times as needed until the data records are processed and presented. For multi-page catalogues and photo albums: With multiple spreads of different design you can use either of the above scenarios.Merging is as for the previous scenario-new grid-based pages are generated with each page's grid 'cells' showing different record. For example, you could 'gang-up' business cards on a 5x2 row/column grid to minimise print costs. For business cards, mailing labels, badge and passes: Draw a grid layout using the Data Merge Layout Tool to create N-up tiled data records.On merging, new pages will be generated until all the data records have been processed and exhausted. For personalised certificates, letters, envelopes and greeting cards: Create a single design on one spread with placed fields, e.g.Windows: "C:\Users\ username\Desktop\ProfilePics\magazine_staff_pics_andy.jpg".MacOS: /Users/ username/Desktop/ProfilePics/magazine_staff_pics_andy.jpg.For image links, the resource path names can be absolute (below), relative to the data source's or saved document's file location.For JSON files, obtained from web/mobile services or database export, only a single top-level array of objects (and values in those objects) are supported lower level arrays and objects are not supported.The CSV export format is more commonly used, but the TSV format avoids problems when processing data records containing punctuation. For example, a top row of "First name, Last name, email address" would offer the merge fields of First name, Last name and email address in Publisher. For CSV and TSV files, the first line (row) of your data source is used as fields in Publisher the row must contain explicit names to be fields.You can add (or alter) data records to the external data source at any time (even after merging) but don't worry if some records don't contain data as these will be treated as blank fields once merged. Of course, it needs to be populated with data records. The source needs to be available in advance of data merging and have a consistent logical structure that is finalised. Contact lists can be exported from, and other services. ![]() The data source exists outside of Affinity Publisher, typically exported from another app or website.
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